Accounts Payable Clerk

Job title: Accounts Payable Clerk

Job Description

• Responsible for maintaining complete and accurate records of all financial transactions related to hotel vendors, suppliers, and operational expenses in compliance with Pullman brand standards and local regulations.
• Receive, verify, and match all vendor invoices, purchase orders, and receiving reports prior to processing to ensure operational accuracy.
• Ensure proper authorization, coding, and managerial approval for all operational and capital expenses.
• Prepare and process accurate and timely payment runs via bank transfer, cheque, or other authorized payment methods.
• Reconcile vendor statements regularly and resolve any billing errors, discrepancies, or disputed invoices promptly.
• Maintain the accounts payable ledger and ensure accurate posting into the hotel financial system.
• Prepare month-end accounts payable aging reports, accruals, and balance sheet reconciliations within designated deadlines.
• Ensure proper tax compliance, including withholding tax deductions and VAT handling on vendor payments.
• Maintain well-organized electronic and physical filing systems for all financial documents to support internal and external audits.
• Coordinate closely with Purchasing, Receiving, and Department Heads regarding receiving discrepancies, pricing mismatches, or delayed document submissions.
• Provide professional and timely customer service to internal and external stakeholders regarding all payment inquiries.

Qualifications

• Minimum of two to three years of working experience in accounting, specifically within a five-star hotel or hospitality industry background.
• Proficient in using hotel financial software and enterprise resource planning systems.
• Advanced proficiency in Microsoft Excel, including d