Accounts Administrator

Accounts Administrator

Department: Finance / Accounts

Reports to: Finance Manager / Senior Management

Employment Type: Full-time

About the Role

We are looking for a highly organised and detail-focused Accounts Administrator to join our finance team.

The successful candidate will provide day-to-day accounts administration across four subsidiary companies, ensuring financial information is accurately recorded, checked and processed in a timely manner.

This role will involve working across multiple company accounts and projects, so a strong eye for detail, good organisational skills and the ability to manage competing priorities are essential.

Key Responsibilities

Credit Card Reconciliations

• Reconcile company credit card transactions against receipts and supporting documentation.

• Check receipts for accuracy, completeness and appropriate business expenditure.

• Follow up on any missing receipts or discrepancies.

• Ensure transactions are correctly allocated to the relevant company, project and accounting category.

Timesheet Processing

• Receive and process employee and subcontractor timesheets.

• Input timesheet information accurately onto the payroll spreadsheet.

• Check timesheets for completeness and accuracy before processing.

• Allocate labour costs to the correct projects within QuickBooks.

• Identify and resolve any discrepancies or missing information with the relevant project managers or employees.

• Maintain accurate records to support payroll and project cost reporting.

Supplier & Subcontractor Invoices

• Process supplier and subcontractor bills through Dext and into QuickBooks.

• Carry out the relevant checks before invoices are processed, including:

• Checking delivery notes have been received against the correct purchase order.

• Correct supplier/subcontractor details.

• Invoice date and number.

• VAT treatment and calculations where applicable.

• Correct company allocation.

• Correct project/job allocation.

• Appropriate supporting documentation and authorisation.

• Checking for duplicate invoices.

• Ensure invoices are accurately coded and recorded in QuickBooks.

• Liaise with suppliers, subcontractors and internal staff where clarification or additional information is required.

General Accounts Administration

• Provide general administrative support to the finance function across all four subsidiary companies.

• Maintain accurate and organised financial records.

• Assist with account reconciliations and resolving discrepancies.

• Ensure financial information is entered accurately and within required deadlines.

• Support the Finance Manager with other accounting and administrative duties as required.

• Maintain confidentiality when handling financial and payroll information.

Requirements

Key Skills & Experience

The successful candidate will ideally have:

• Previous experience in an accounts administration or finance administration role.

• Experience in the construction industry is desirable.

• Good understanding of basic accounting processes.

• Experience processing invoices and financial transactions.

• Strong attention to detail and accuracy.

• Good organisational and time-management skills.

• Ability to work across multiple companies and projects.

• Experience with QuickBooks would be advantageous.

• Experience with Dext would be advantageous.

• Good Excel/spreadsheet skills.

• Ability to identify discrepancies and resolve issues proactively.

• Good communication skills and the confidence to liaise with colleagues, suppliers and subcontractors.

• Ability to work independently while also being an effective member of the wider finance team.

Personal Attributes

We are looking for someone who is:

• Accurate and methodical – takes pride in maintaining accurate financial records.

• Organised – able to manage information across four separate companies and multiple projects.

• Reliable – able to meet deadlines and manage regular finance processes.

• Proactive – confident in identifying and resolving discrepancies rather than simply processing information.

• Confidential and trustworthy – understands the importance of handling financial and payroll information appropriately.

• A good communicator – comfortable working with colleagues, suppliers, subcontractors and management.

• Flexible – willing to support the wider finance function as required.

Systems

The role will involve regular use of:

• QuickBooks

• Dext

• Microsoft Excel / Microsoft Office

• In-house system called Joblogic

Key Objective of the Role

To ensure that financial, payroll and project-related information is accurately checked, processed and recorded across the business and its four subsidiary companies, providing reliable information to support the wider finance and management functions.

Hours & Salary

Hours: 40 hours, Monday to Friday

Holiday: 20 days holiday plus bank holidays