Accounting Support Clerk

Accounting Support Clerk

Performs a variety of accounting duties that range in level of complexity from clerical accounting duties such as managing receivables to more complex duties such as reconciling accounts and assisting others to ensure policy compliance.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Reconciles balance sheets, cash, general ledger, and supporting journal entries.

• Processes invoices for payment, ensuring billed amount and quantity received corresponds to purchase order.

• Prepare invoices to be sent to vendor for services.

• Reviews, deposits, and posts payments, and other transactions to accounting systems.

• Prepare check requests, campus orders and purchase orders.

• Assists with departmental purchasing and procurement.

• Assist other department team members to ensure compliance in various areas to include, but not limited to, PCard transactions, travel expenses, procurement, etc.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

• Problem Solving

• The Accounting Support Clerk follows University policies and procedures and follows applicable State and IRS guidelines. The incumbent refers issues outside of policy or not covered by policy to the supervisor.

• The Accounting Specialist has the authority to determine correct account numbers and ensure correct accounting procedures are followed. The incumbent answers questions from staff and vendors on invoice status, payroll problems, etc., and must be able to meet deadlines and establish priorities.

• Team Culture

• Supports an inclusive, transparent and supportive work environment

• Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible

• Communicates problems, issues and frustrations to supervisor and/or OB/ WCSL Leadership

• University of Utah Health

Benefits

• Package

• University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2% ! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits .

• Accounting Support Clerks, I

• Perform multiple accounting support functions, such as compiling, sorting, and preparing documents and reports, issuing bills and invoices, bookkeeping, calculating and verifying debit and credit amounts, and posting transactions to appropriate accounts. Ensure the appropriate filing and maintenance of accounting records. Input data into financial systems and reconcile reports. Create and produce reports and assist accountants on special projects as necessary. Performs routine tasks as directed and under close supervision.

• Requires little to no related experience.

• This is an Entry-Level position in the Support track.

• Job Code: S21171

• Grade: S13

• Accounting Support Clerks, II

• Perform multiple accounting support functions, such as compiling, sorting, and preparing documents and reports, issuing bills and invoices, bookkeeping, calculating and verifying debit and credit amounts, and posting transactions to appropriate accounts. Ensure the appropriate filing and maintenance of accounting records. Input data into financial systems and reconcile reports. Create and produce reports and assist accountants on special projects as necessary. Completes routine tasks under moderate supervision.

• Requires at least 1 year of related experience.

• This is an Intermediate Level position in the Support track.

• Job Code: S21172

• Grade: S14

• Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

• Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.

• Often: Repetitive hand motion (such as typing), walking.

• Seldom: Bending, reaching overhead.

• Minimum Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Accounting Support Clerks, I: Requires little to no related experience.

• Accounting Support Clerks, II: Requires at least 1 year of related experience.

• Preferences

• Type Benefited Staff

• Special Instructions Summary

• Additional Information

• The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

• This position may require the successful completion of a criminal background check and/or drug screen.

• The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

• Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

• Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

• To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

• This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of