Accounting Clerk

Accounting Clerk Ref No.: 005/26 Salary: R 427 816 (Total cost to Company Salary including benefits: Not Negotiable) Reporting: The Position reports to the Manager Budget and Treasury

ESSENTIAL REQUIREMENTS OF THE POST

Qualification Diploma in Accounting / Finance or related field Computer literacy in MS Office, Operational Software (attained within 6 months of appointment)

Work Experience

• 1 year relevant experience
• Good knowledge and understanding of relevant policy and legislation
• Good knowledge and understanding of institutional governance systems
• Good knowledge and understanding of SAGE evolution
• Attention to detail
• Interpersonal skills

JOB PURPOSE

To provide a bookkeeping and clerical service to budget and treasury management in the Agency

DUTIES OF THE POST

Receiving invoices:

• Handle receiving invoices, and other financial documents.
• Record all legitimate invoices received in the invoice register and stamp them with the date stamp.
• Match invoices received with relevant documentation for processing on the system and payment.
• Process the legitimate invoices on the pastel system.
• Follow up all outstanding invoices before month end.
• Check and prepare staff / board claims for payment
• Maintain systematic filing of payment documentation, including requisitions, invoices, and proof of payment
• Communicate with suppliers to resolve any billing discrepancies In order to ensure that all creditors’ details are captured accurately and on time

Payments:

• Prepare suppliers and staff payments timeously and submit them to the manager/ senior manager budget and Treasury.
• Report on all possible unwanted expenditure or discrepancies on the invoices.
• Ensure that invoices are paid with the stipulated period.
• Update the invoice register with paid invoices.
• Compiled invoice report

Monthly reconciliations and banking:

• Prepare GL control accounts and creditors reconciliation
• Prepare control accounts and perform monthly reconciliations on scheduled dates
• Reconcile bank accounts weekly and ensure all ledger and bank statement entries are accounted for In order to ensure financial records are accurate and reliable

Finance

• Obtain the payroll file and process the salary payments
• Check supporting documentation for correctness
• Reconcile subsistence and other staff and Board members’ claims
• Capture salaries timeously to ensure that all employees receive their salaries or wages on time
• Record salary expenses on the financial system
• Process statutory and third party payments In order to ensure payments are done timeously and updated for each payroll run.

Record keeping:

• Maintain proper filing system for record keeping
• Provide supporting documents and information for audit and management reviews

To provide data for all expenditure entries for project financial management

Perform any other related duties as instructed by the Manager