Accounting Clerk

Job title: Accounting Clerk

About the Role This position involves performing routine clerical accounting tasks for the State of New Jersey, including verifying transactions, maintaining ledgers, and supporting budget and financial reporting.

What You'll Do

• Examine and verify entries, postings, and totals to ensure accuracy and that supporting documents are included.
• Perform routine arithmetic calculations and tabulations by hand or with machines.
• Carry out varied clerical tasks involved in keeping accounts of a simple, routine, and repetitive nature.
• Post entries in cash books, journals, ledgers, and other records.
• Prepare records of cash receipts and disbursements.
• Make extensions and calculate percentages and discounts; calculate deductions to be made from the pay of individuals.
• Maintain continuous records of the amount, kind, and value of merchandise, material, equipment, and stock on hand.
• Check and compare for completeness various types of documents such as vouchers, payrolls, requisitions, invoices, bills and receipts.
• Examine vouchers to ensure that they have the necessary approvals and that data are arithmetically correct.
• Review financial data to ensure correct accounts and citations; review expense accounts for funding or budgetary limitations and refer discrepancies to high level staff.
• Post accounting information to data transaction forms to reflect correct accounting category or code and utilization of funds in accord with specific guidelines.
• Post noncomplex disbursements, deductions, and remittances paid and due, and checks.
• Record charges, overpayments, refunds, and so forth into record book.
• Prepare vouchers, invoices, and assist with preparation of periodic reports.
• Perform simple reconciliation of bank accounts.
• May assist in collecting/compiling data for inclusion in budget request, financial statements, and other reports.
• Refer errors and irregularities to superiors.
• Provide routine information in person and over the telephone.
• Maintain established records/files where selection and classification of data does not require difficult decisions and where procedures are routinized.
• Maintain standardized double entry bookkeeping records involving making entries in journals and posting to ledgers and other records which entail only a few variations in the transactions recorded, clearly established guidelines exist for the actions required, and limited problems in identifying the proper account classification or in balancing and reconciling accounts.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.