Accounting Assistant

Accounting Assistant

We are looking for an Accounting Assistant to join a team in Carpentersville, Illinois on a Contract basis. This onsite role supports day-to-day accounting operations with a strong emphasis on invoice handling, payment coordination, and accurate financial recordkeeping. The position is well suited for someone who is detail-oriented, organized, and comfortable assisting with both payables and routine receivables activities.

Responsibilities

• Oversee the accounts payable process, ensuring invoices are reviewed, coded, and prepared accurately for payment.
• Handle vendor billing related to recruiting services and maintain clear supporting documentation for each transaction.
• Review and process employee shoe reimbursement submissions in accordance with company guidelines.
• Assist with straightforward collections follow-up by monitoring open balances and communicating on outstanding items as needed.
• Maintain organized accounting records and update financial information to support accurate reporting and audit readiness.
• Perform basic accounts receivable and bookkeeping tasks as assigned to support the broader accounting function.
• Reconcile account activity and help identify discrepancies so they can be resolved in a timely manner.

Requirements

• At least 1 year of accounting, bookkeeping, or accounting support experience.
• Hands-on experience with accounts payable and invoice processing.
• Working knowledge of basic accounting principles and clerical accounting procedures.
• Strong attention to detail with the ability to manage data accurately.
• Familiarity with accounts receivable activities, bank reconciliations, or related transaction support.
• Experience using accounting software such as QuickBooks or similar financial systems.
• Ability to work onsite Monday through Friday with flexibility in scheduling as needed.