Accounting Assistant

QRC Group is seeking a detail-oriented and organized Accounting Assistant to provide day-to-day administrative and accounting support to the Accounting Coordinator. This role will assist with financial data entry, invoice and payment processing, billing, collections, payroll support, account reconciliations, month-end documentation, and routine reporting. The ideal candidate is accurate, dependable, comfortable handling confidential information, and able to communicate professionally in English and Spanish.

Key Responsibilities

• Enter and verify income, expense, and account

• transactions in the accounting system.

• Prepare invoices, billing documents, routine

• reports, and supporting schedules for review.

• Receive and process vendor invoices, matching

• them with purchase orders and required documentation.

• Assist with accounts payable, collections,

• biweekly payroll data entry, account reconciliations, and month-end closing

• support.

• Research invoice and purchase-order

• discrepancies and report findings to the Accounting Coordinator.

• Maintain accurate vendor, customer, payroll, and

• accounting records while protecting confidential information.

• Respond to routine inquiries regarding payment,

• billing, and invoice status and escalate non-routine matters.

• Organize documentation for audits, CFSE

• certifications, payroll statements, and other accounting requests.

• Track pending items, communicate updates, and

• promptly report missing documentation or irregularities.

Requirements

• Bachelor’s degree in Accounting, Finance,

• Business Administration, or a related field.

• Basic knowledge of accounting principles,

• accounts payable, billing, payroll support, and recordkeeping.

• Experience with accounting software such as

• QuickBooks and proficiency in Microsoft Office, especially Excel.

• Strong data-entry, mathematical, organizational,

• and problem-solving skills.

• Ability to prioritize assignments, follow

• established procedures, meet deadlines, and maintain accuracy.

• Professional written and verbal communication

• skills in English and Spanish.

Preferred Qualifications

• At least one year of experience in accounting, bookkeeping, accounts payable, payroll, billing, or a related administrative role.

• Experience supporting month-end closing activities.

• Familiarity with Puerto Rico payroll, tax, and CFSE documentation requirements.