About this role
Accounting Administrator
We are looking for an Accounting Administrator to join a busy team in Clearwater, Florida. This position supports core accounting operations with a strong focus on customer payment activity, documentation management, and issue resolution tied to invoicing. The role is well suited for someone who is highly organized, detail-oriented, and comfortable working across accounts receivable, project teams, and administrative accounting tasks.
Responsibilities
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Manage lien waiver documentation and Notice to Owner filings for active jobs, ensuring records are completed accurately and on time.
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Apply customer payments received by check, wire, and other methods to the appropriate accounts within the general ledger system.
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Process customer credit card transactions and maintain accurate payment records in the accounting platform.
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Investigate billing concerns by reviewing invoice details, confirming charges, and coordinating with customers to address discrepancies.
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Partner with project managers to resolve project-related invoicing issues, including incorrect quantities, materials, or charges.
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Determine whether customer accounts require credits or corrected billing and complete the necessary follow-up actions.
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Support ongoing accounting operations through cross-training in billing, invoicing, and accounts payable functions as business needs evolve.
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Contribute to the maintenance and improvement of accounts payable and accounts receivable procedures and related documentation.
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At least 3 years of experience in an accounting support, accounting clerk, or similar finance-related role.
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Practical knowledge of accounts payable and accounts receivable processes.
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Experience with invoice review, payment posting, and high-volume data entry.
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Ability to handle lien waivers and Notice to Owner documentation with strong attention to detail.
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Proficiency in resolving billing discrepancies and communicating effectively with customers and internal teams.
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Comfortable using accounting or ERP systems to record transactions and maintain accurate financial information.
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Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.