Accountant

Marie Stopes International

Marie Stopes International is an international non-governmental organisation providing contraception and safe abortion services in 37 countries around the world. Marie Stopes International as an organisation lobbies in favour of access to abortion, and provides a variety of sexual and reproductive healthcare services including advice, vasectomies, and aborti...

Accountant

• Job Type Contract
• Qualification BA/BSc/HND
• Experience 3 years
• Location Nairobi
• Job Field Finance / Accounting / Audit

Key Responsibilities

• Recording & Replenishment of petty cash float

The activities include:

• Receipt of reimbursement claims from the respective centres

• Verify accuracy of report and cash certificate and prepare expenditure worksheet

• Post expenses on expenditure worksheet to SUN

• Prepare reimbursement request for approval promptly

• Management and reconciliation of staff receivables

The activities include:

• Receive staff advance requests, update request with information on the status of the employee account and send for approval

• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval

• Generate accurate and fully supported documents for EFT & Mpesa payment

• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances

• Reconcile staff debtors accounts and promptly pass correct adjusting entries

• Prepare an aged debtors listing monthly and circulate to departmental heads

• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement

• Process & record adhoc staff related requests ie claims, reimbursement

• Bank reconciliation & Posting of Pillar 3 Debtor Payments

The activities include:

• Prepare assigned monthly bank reconciliation statements

• Follow up and resolve outstanding amounts on the bank reconciliation statement

• Post and allocate received payments accurately against corresponding accounts and bank ledger

• Activate account with Nil balance for new order processing

• Rejection Claims Review and Documentation

The activities include:

• Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection

• Share complete appeal documentation with the insurer and track responses for resolution

• Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN

• Follow up on appealed claims to ensure timely reconsideration and payment

• Prepare clear appeal justifications supported by validated claim documentation

• Process and Efficiency Improvement in collaboration with HFO

• Maintain clear and organized documentation to support audit and reporting requirements

• Identify systemic gaps driving claim rejections

• Communicate corrective guidance to centres

• Recommend and support targeted training interventions

• Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback

• Any other duties assigned

• Participate in month end review and closure

• Participate in stock take exercises

• Participate in asset verification exercise

• Prepare phased budgets, BVAs and reports for assigned projects

REQUIREMENTS

• Knowledge, skills and attitudes

Qualifications

• Bachelor’s degree in finance or related fields from a recognized institution of higher learning or CPA
• The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).

Experience

• Minimum three years’ work experience in accounting either in private sector or NGO

Skills

• Possess excellent data entry and processing skills

• Good organisational skills

• Ability to influence and communicate effectively.

• Ability to work with minimum supervision.

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