Accountant

Emmittex Agro Industry Limited – Accountant Position

We are recruiting to fill the position below:

Job Title: Accountant

Location: Awkwuzu-Igbariam, Awka - Anambra

Employment Type: Full-time

Resumption: Immediate resumption preferred

About the Role

• We are seeking a competent, detail-oriented, and commercially minded Accountant to oversee the company's accounting operations in a palm kernel crushing and processing plant.
• The successful candidate will be responsible for maintaining accurate financial records, monitoring production costs, managing inventory accounting, reconciling supplier and customer accounts, tracking cash flow, and preparing timely financial reports to support management decisions.
• The ideal candidate must understand the relationship between manufacturing operations and financial performance, particularly in raw material procurement, processing costs, production output, stock management, sales, and profitability.
• This position requires a professional who can work independently, maintain strong internal controls, identify financial discrepancies, and ensure accountability across the company's operational and financial activities.

Key Responsibilities

Financial Accounting and Bookkeeping:

• Maintain accurate and up-to-date books of accounts, including general ledgers, journals, cashbooks, and subsidiary records.
• Record and classify all financial transactions in accordance with established accounting procedures.
• Ensure all transactions are supported by appropriate invoices, receipts, payment vouchers, purchase orders, and approval documents.
• Review transactions for accuracy, completeness, proper classification, and authorisation.
• Maintain an organised filing system for financial records and supporting documentation.
• Reconcile accounting records regularly and investigate discrepancies.
• Ensure that financial records are complete, accurate, and readily available for management review and audit.

Manufacturing Cost Accounting:

• Monitor and analyse the costs associated with palm kernel crushing and processing operations.
• Track raw material costs, processing expenses, labour costs, energy consumption, maintenance expenses, packaging costs, and other relevant production costs.
• Calculate and monitor production costs per tonne of raw materials processed and per tonne of finished products produced.
• Analyse the relationship between raw materials consumed, production output, processing losses, and finished products obtained.
• Prepare production cost reports and highlight significant cost variations.
• Monitor actual production costs against budgets, historical performance, and approved cost benchmarks.
• Identify opportunities to reduce production costs, minimise waste, and improve operational profitability.
• Work closely with the production and operations teams to obtain reliable production figures for cost analysis.

Inventory and Stock Accounting:

• Maintain accurate accounting records for raw materials, work-in-progress, finished products, spare parts, consumables, and other inventory items.
• Monitor the receipt, storage, issuance, transfer, and dispatch of stock.
• Reconcile physical stock counts with inventory records and investigate discrepancies.
• Track raw material purchases, quantities received, quantities processed, and closing balances.
• Reconcile production output with finished goods inventory and sales or dispatch records.
• Monitor stock losses, processing losses, wastage, and unexplained shortages.
• Work with warehouse and production personnel to ensure that all stock movements are properly documented and authorised.
• Support periodic and year-end stock counts and prepare reconciliation reports.

Raw Material Procurement and Supplier Account Management:

• Verify supplier invoices, purchase orders, delivery notes, weighing records, and other procurement documents before payment processing.
• Reconcile quantities purchased and received against supplier invoices and approved purchase terms.
• Monitor supplier balances, outstanding invoices, payment due dates, and credit terms.
• Maintain accurate records of raw material purchases, including quantities, unit prices, transportation costs, and other associated charges.
• Track payments to palm kernel suppliers, transporters, and other vendors.
• Investigate discrepancies between supplier statements, company records, delivery quantities, and payments made.
• Prepare supplier payment schedules and submit them for management approval.
• Ensure that payments are made only against properly verified and authorised transactions.

Sales, Revenue, and Receivables Management:

• Record and monitor sales of finished products and by-products, as applicable, including palm kernel oil, palm kernel cake, and other plant outputs.
• Verify sales invoices, delivery notes, dispatch records, and customer payment receipts.
• Reconcile quantities produced, quantities dispatched, quantities invoiced, and revenue recognised.
• Maintain accurate customer account records and monitor outstanding receivables.
• Follow up on overdue customer payments and provide regular receivables reports to management.
• Reconcile customer accounts and investigate differences between company records and customer statements.
• Ensure that all sales and collections are properly recorded and accounted for.
• Monitor sales prices, discounts, credit terms, and other commercial arrangements against approved conditions.

Cash Flow and Treasury Management:

• Maintain accurate records of cash inflows, cash outflows, bank transactions, and approved expenditures.
• Monitor daily cash balances and prepare cash position reports.
• Perform regular bank reconciliations and investigate unidentified transactions.
• Prepare payment schedules, cash flow forecasts, and expenditure summaries.
• Monitor outstanding advances, staff expense retirements, and other financial obligations.
• Ensure that all payments have the necessary supporting documentation and approval.
• Track operational expenses and flag unusual, excessive, unsupported, or unauthorised expenditure.
• Support management in planning cash requirements for raw material purchases, production operations, salaries, and other business obligations.

Financial Reporting and Management Information:

• Prepare daily, weekly, and monthly financial reports as required by management.
• Prepare monthly profit and loss statements, balance sheet schedules, cash flow reports, and other relevant financial statements.
• Produce reports on revenue, production costs, inventory values, operating expenses, supplier balances, customer receivables, and profitability.
• Analyse financial performance and identify material variances against budgets or previous periods.
• Provide management with timely, accurate, and relevant financial information for decision-making.
• Prepare financial summaries that connect production performance with the plant's financial results.
• Ensure that reports are submitted within agreed deadlines and supported by verifiable records.

Budgeting and Financial Planning:

• Assist management in preparing annual budgets and periodic operational budgets.
• Monitor actual expenditure against approved budgets.
• Identify cost overruns, unusual spending patterns, and opportunities for improved cost efficiency.
• Assist with cash flow projections and working capital planning.
• Provide financial analysis to support purchasing decisions, production planning, pricing, and investment decisions.
• Recommend practical measures to improve cost control and resource utilisation.

Internal Controls, Audit, and Compliance:

• Establish and maintain appropriate accounting controls in line with company policies and procedures.

• Ensure segregation of duties and proper authorisation of financial transactions.

• Review financial documents for signs of duplication, irregularities, incomplete records, or potential fraud.

• Support internal and external audits by providing accurate records and relevant schedules.

• Ensure compliance with applicable tax, statutory reporting, and financial record-keeping requirements.

• Liaise with external auditors, tax consultants, and relevant regulatory authorities when authorised.

• Monitor compliance with established procedures for procurement, inventory management, sales, payments, and expense approvals.

• Promptly escalate suspected fraud, unexplained financial losses, stock discrepancies, and control weaknesses to management.

• Tax