Accountant

Job Posting

Job Title: Accountant

Location: Aba, Abia

Employment Type: Full-time

Job Description

Main Function:

• The Accountant is responsible for maintaining accurate financial records, processing and reconciling financial transactions, monitoring hotel revenue and expenses, supporting financial reporting, and ensuring compliance with established accounting procedures and internal controls.
• The role requires a highly accurate, trustworthy, analytical, and commercially aware professional who understands the financial operations of a superior luxury hotel and can work effectively with different departments to ensure proper revenue capture, cost control, and financial accountability.

Daily Accounting Operations:

• Record and process daily financial transactions accurately and promptly.
• Maintain accurate general ledger and subsidiary accounts.
• Prepare and post accounting entries, journals, accruals, and adjustments.
• Ensure all transactions are properly supported with relevant documentation.
• Review financial transactions for accuracy, completeness, and proper authorization.
• Assist with daily, weekly, and monthly accounting activities.
• Ensure accounting records are maintained in accordance with approved hotel procedures.

Hotel Revenue Accounting:

• Monitor and reconcile daily hotel revenue from rooms, restaurants, bars, banquets, events, laundry, and other revenue-generating outlets.
• Review daily revenue reports and ensure all income is properly captured.
• Reconcile revenue generated through the hotel's PMS and POS systems with accounting records.
• Investigate revenue discrepancies and report unusual variances to the Chief Accountant.
• Ensure discounts, complimentary services, refunds, voids, and adjustments are properly authorized and recorded.
• Work closely with Front Office, F&B, Sales, and other revenue-generating departments to ensure revenue accuracy.

Accounts Receivable:

• Maintain accurate records of customer and corporate accounts.
• Prepare invoices and account statements where required.
• Monitor outstanding balances and follow up on overdue accounts.
• Reconcile customer accounts regularly.
• Investigate and resolve discrepancies in customer balances.
• Maintain proper documentation for credit sales and corporate accounts.
• Escalate significantly overdue accounts to the Chief Accountant.

Accounts Payable:

• Receive and review supplier invoices for completeness and accuracy.
• Match invoices with purchase orders, delivery notes, approvals, and other supporting documents.
• Process approved supplier invoices and ensure they are correctly coded and recorded.
• Maintain accurate supplier account records.
• Reconcile supplier statements and resolve discrepancies.
• Assist in preparing payment schedules and documentation.

Cash & Banking:

• Monitor daily cash collections and ensure proper recording of receipts.
• Reconcile cashiers' reports and daily collection records.
• Assist with daily bank deposits and bank reconciliation.
• Investigate cash shortages, overages, and unexplained differences.
• Maintain accurate records of petty cash transactions.
• Ensure all cash and financial documents are handled securely and confidentially.
• Report any suspected irregularities immediately.

Bank Reconciliation:

• Prepare regular bank reconciliations.
• Match bank transactions with accounting records.
• Identify outstanding deposits, withdrawals, transfers, charges, and other reconciling items.
• Investigate and resolve unexplained differences promptly.
• Ensure bank reconciliation records are properly documented and filed.

Expense & Cost Monitoring:

• Monitor hotel operating expenses and ensure transactions are properly recorded.
• Review expense claims and supporting documentation.
• Assist in monitoring departmental spending against approved budgets.
• Identify unusual or excessive expenditure and bring it to management's attention.
• Work with Procurement, Store, Cost Control, and departmental heads to strengthen expenditure controls.
• Support initiatives aimed at reducing unnecessary costs and financial leakages.

Inventory & Stock Accounting:

• Assist with the accounting and reconciliation of hotel inventory.
• Review stock receipts, issues, transfers, returns, and adjustments.
• Support regular physical stock counts and reconciliation.
• Investigate inventory discrepancies and report significant variances.
• Work closely with the Store and Cost Control teams to ensure accurate inventory records.
• Ensure proper documentation is maintained for stock-related transactions.

Payroll & Staff Financial Records:

• Assist with payroll preparation and reconciliation.
• Verify staff-related financial records and approved payroll adjustments.
• Ensure salaries, allowances, deductions, and other staff-related expenses are accurately recorded.
• Assist in reconciling payroll-related accounts and statutory deductions.
• Maintain confidentiality of staff financial information.

Financial Reporting:

• Assist in preparing monthly management accounts and financial reports.
• Prepare schedules and supporting documentation for financial statements.
• Provide accurate financial information to the Chief Accountant and Financial Controller.
• Assist with variance analysis and investigation of significant differences.
• Ensure financial reports are prepared accurately and within agreed deadlines.

Audit & Compliance:

• Maintain complete and organized financial documentation for audit purposes.
• Assist internal and external auditors by providing requested records and explanations.
• Ensure accounting transactions comply with hotel policies and approved procedures.
• Support compliance with applicable accounting, tax, and statutory requirements.
• Assist in implementing audit recommendations and strengthening financial controls.

Internal Controls:

• Follow established financial policies, procedures, and a