About this role
Account Payable & Talet Operations Specialist
This is an excellent opportunity to join a respected entertainment organization as an Accounts Payable & Talent Operations Specialist. The role offers a chance to play a key part in managing talent and vendor payments while working closely with finance and booking teams in a supportive, hybrid work environment.
Accounts Payable & Talent Operations Specialist Benefits & Compensation
- Competitive salary
- Hybrid work schedule: 4 days remote, 1 day in office
- Comprehensive insurance package
- 10 paid holidays
- Paid time off (PTO)
- 401K
Accounts Payable & Talent Operations Specialist Requirements & Qualifications
- Minimum 2 years of experience in accounts payable, bookkeeping, or accounting operations
- Strong working knowledge of Form W-9 requirements, tax classifications, and TIN reporting
- Proven experience handling W-9 and 1099 discrepancies and obtaining corrected documentation
- Experience with Bill.com is a must; familiarity with QuickBooks Online or similar software a plus
- Excellent attention to detail and record-keeping skills
- Strong written and verbal communication skills with professionalism and patience in guiding vendors
- Highly organized with ability to manage multiple tasks and follow-ups effectively
- Ability to handle confidential financial and tax information discreetly
Accounts Payable & Talent Operations Specialist Day-to-Day Responsibilities
- Process invoices through Bill.com, ensuring accuracy, approvals, coding, and payment terms are met
- Collaborate with booking to onboard new talent and vendors, verifying completion of payment and tax documents
- Maintain accurate payee records including legal names, tax classifications, TINs, and payment details
- Serve as primary contact for talent and vendors on invoice status, Bill.com access, and payment inquiries
- Review and verify W-9 forms, working directly with individuals to resolve errors or incomplete information
- Assist with 1099 preparation and year-end tax documentation review
- Troubleshoot routine payment and onboarding issues and coordinate resolution with internal teams
- Maintain documentation to support accounts payable accuracy and month-end processes
- Contribute to process improvements for accounts payable and talent onboarding procedures
This role suits a detail-oriented professional eager to ensure efficient, accurate vendor and talent payments while supporting a growing entertainment business.